Openings >> CIP Project Manager/Landscape Architect
CIP Project Manager/Landscape Architect
Title:CIP Project Manager/Landscape Architect
Department Description:Capital Planning & Asset Management
Location:Webbs Norman Center
Closing Date of Position:N/A
Mission-The Rockford Park District is in business to “help people enjoy life.”
Global Priority Results Statement-Open space and recreation are integral to the enjoyment of life in the Rockford Park District.
Team/Department Mission-The Capital Planning and Management Department will take a leadership role and provide service in support of the Rockford Park District’s vision by growing and maintaining park space as well as providing finances for preventative maintenance on already established parks.
Position-Performs design work for small to medium size projects and carries them through from design to project closeout.  Monitors and ensures quality design and construction and sees that each finished project meets or exceeds the expectations of our citizens.

Serves as an active contributor in the development of the departments operational plan.
Develops job strategies and plans that support the department’s operational goals.  Identifies timetables for completion.
Plans daily work activities in an organized manner ensuring effective utilization of time and resources in the completion of job tasks.

Treatment of Staff
Operates within the approved personnel policies and procedures of the Rockford Park District.
Promotes an environment free from discrimination and retaliation.
Provides an environment where staff members are free to voice concerns and if necessary
follow the approved grievance procedure.
Ensures confidentially of sensitive issues.
Financial Planning/Budgeting
Assists in developing a comprehensive department budget following applicable guidelines and policies.
Utilizes financial resources in a cost effective, efficient manner and according to policy.
Maintains an adequate inventory of supplies and equipment as appropriate to meet the needs of
the facility or program.
Keeps management informed of any and all variances from budget. Recommends appropriate
operational adjustments if necessary.
Ensures all revenue sources are legal and consistent with the districts mission.
Communication and Support
Provides timely reporting information of key result areas.
Communicates relevant trends and/or anticipated positive or negative operational conditions
that may impact the district.
Informs the appropriate administrative representative of any request for information from the
board, media or other outside source.
Develops collaborative ventures and partnerships with organizations in the public, non-profit
and private sector.

ESSENTIAL FUNCTIONS include the following. Other duties may be assigned 

Operational Excellence:
Monitors CIP projects to insure design quality standards are met for aesthetics, materials, and asset sustainability.
Monitors project costs (including change orders) to maintain the project within budget.
Gathers appropriate information from staff to establish score, schedule, and costs for CIP projects.
Prepares bid forms, specifications, and drawings for assigned projects.  Works with purchasing department to create a bid package. 
Prepares Staff Recommendation/Board Actions for review by supervisor.
Visits each construction site to ensure the projects are progressing according to schedule.
Creates or gathers visual material for various presentations.
Has available updated project status information.  Maintains hard files for all assigned C.I.P. projects.
Maintains an organized office environment by creating accessible informative files for all projects.
Utilizes professional design skills and GIS mapping skills to create design concepts for site plans, construction projects, and playgrounds.
Collaborates with graphic artists in the design and specification of all outdoor parks to maintain RPD design standards.
Attends safety training programs as required.
Conducts inspections to assure that work performed meets expected quality standards.
Reviews consultants drawings and specifications as to ensure that the requirements of the projects are met.
Organizational Development:
Assists in creating preliminary repair and replacement projects list for the annual C.I.P. budget process.
CIP/Community Relations:
Meets with consultants to negotiate fees, give direction, and establish schedules for specific projects.
Communicates with contractors on the score of projects.   Gives detailed direction regarding schedule and quality construction.  Continually communicates with staff, contractors, and design consultants to ensure successful and timely completion of projects.
Meets with vendors/suppliers to discuss products and services to determine which products will best suit the needs of the Rockford Park District.
Responds to citizen inquiries in a timely manner.
Represents the Rockford Park District in the community when called upon to present CIP related projects.
Conducts neighborhood meetings to both gather input from citizens and present projects to the users.
Maintains green/sustainable design.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to use design principles in project development and implementation.
Knowledge of construction management practices and procedures.
Knowledge of budget preparation and control; project scope identification and critical path methods for project implementation.
Timeline management
Strong communication and project management skills.
Ability to function in a very flexible environment.
Ability to lead and facilitate groups and committees on complex issues and projects.
Ability to maintain project quality control, and demonstrate analytical skills to identify solutions to various problems.
Can create effective detailed proposals or reports.
In-depth knowledge of physical plant organization and administrative procedures. 
Knowledge of Rockford Park District polices, procedures, and functions.
Utilization of technologies to enhance productivity and performance (e.g. information management systems).
Working knowledge of automated project management and preventive maintenance programs.
Knowledge & ability to develop GIS software skills.


Leadership Development
Rockford Park District Culture, Mission, and Vision
Cornerstone Connection
Management Development
Professional Etiquette
Developing Partnerships
Proposal Writing
Operational Planning
Budget Process
Project Management
Decision Making
Determining Task Priorities
Communication Overview
Verbal/Non-verbal Communication
Email Etiquette
District-Wide Policy and Procedure Training
Behavior Management/Conflict Resolution
Child Abuse Reporting Act
Communicable Disease
Driving Standards
Emergency Response Plan
Employment Practices
First Aid
High Risk Equipment
Incident/Accident Reporting Procedures
Job Specific Responsibilities
Lifting/Material Handling
Operation and Facility Specific Policies and Procedures
Park District Policy Handbook
Personal Protective Equipment
Reporting Hazardous Conditions
Safety Rules
Statement of Admission
Vehicle Check Rides
Industry/Job Specific
Organizing the Workspace
Time Management
Playground/Site Inspection
Time Management
Effective Personal Organizational Process Development
Budget Allocation
Expense Tracking
Interacting with Citizens
Interacting with Government Agencies
Interacting with Volunteers
Interacting with Community Groups


Bachelor’s degree (B.S.) required in Landscape Architecture, or a related field.  Licensed Professional Architect preferred. A minimum of 3-5 years of related field experience.


Computer, Microsoft Office Suite, Internet, Outlook, Basic Office Equipment, AutoCAD,
Surveying equipment, Tape measure, GIS software, Graphic design software.


Logical or scientific thinking to solve problems; several abstract and concrete variables.


Arithmetic, algebraic, and geometric calculations.


Ability to compose original correspondence, follow technical manuals, and have increased contact with people.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Light Work:
                Exerting up to 20 pounds of force occasionally
                Exerting up to 10 pounds of force frequently
                Exerting a negligible amount of force constantly to move objects
Climbing:  Ascending or descending ladders, stairs, scaffolding, ramps, poles, and like using feet and legs and/or hands and arms.  Body agility is emphasized.  This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion.
Balancing:  Maintaining body equilibrium to prevent falling when walking, standing, or crouching on narrow, slippery, or erratically moving surfaces.  This factor is important if the amount and kind of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
Stooping:  Bending body downward and forward by bending spine at the waist.  This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.
Kneeling:  Bending the body downward and forward by bending legs and spine.
Crouching:  Bending the body downward and forward by bending legs and spine.
Crawling:  Moving about on hands and knees or hands and feet.
Reaching:  Extending hand(s) and arm(s) in any direction.
Standing: Particularly for sustained periods of time.
Pushing:  Using upper extremities to exert force in order to draw, drag, haul, or tug objects in a sustained motion.
Lifting:  Raising objects from a lower to higher position or moving objects horizontally from position to position.  This factor is important if it occurs to a considerable degree and requires substantial use of the upper extremities and back muscles.
Fingering:  Picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.
Grasping:  Applying pressure to an object with the fingers and palms.
Feeling:  Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.
Talking:  Expressing or exchanging ideas by means of the spoken word.  Thos activities in which workers must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Repetitive motions:  Substantial movements (motions) of the wrists, hands, and/or fingers.

Far vision:  clarity of vision at 20 feet or more
Near vision:  clarity of vision at 20 inches or less
Mid-range vision:  clarity of vision at distances of more than 20 inches and less than 20 feet
Depth perception:  the ability to judge distance and space relationships, so as to see objects where and as they actually are
Color vision:  ability to identify and distinguish colors
Field of vision:  ability to observe an area up or down or to the right or left while eyes are fixed on a given point
Hearing:  Perceiving the nature of sounds with no less than a 40 db loss at 500 Hz, 1,000 Hz, and 2,000 Hz with or without correction.  Ability to receive detailed information through verbal communication, and to make fine discriminations in sound, such as when making fine adjustments on machined parts. 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
This opening is closed and is no longer accepting applications
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